Electronic documents for all solicitations are available through Housing Agency Market Place E-Procurement, by accessing the following website: https://ha.internationaleprocurement.com
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Bids, Proposals & Purchasing
Bids, Proposals & Purchasing
Primary Function:
The Contracting Department is responsible for the solicitation of all Request for Proposals (RFP), Invitations for Bid (IFB), and finalizing all Contractual Agreements. It ensures that the Agency receives quality products and services, and promotes excellence in customer service and contractor relations. The Contracting Office maintains active lists of contractors for the purpose of soliciting quotes, bids and proposals on various categories of commodities and services.
Notice To All Vendors
Huntsville Housing Authority (HHA) has transitioned its pricing solicitations for products and services to an electronic submission process. This process will require a new vendor registration. If the Notice To Bidders contains the following statement, (To respond please go to the Nahro website and register as a new vendor in order to complete or submit a quote, bid, proposal etc.) Click the NAHRO logo below if you need to register. It is the recommendation of HHA that all vendors immediately complete the vendor registration process. Registration is free and will allow you to have instant continuing access to all agency electronic solicitations.
Again if you have questions about registration please call vendor support at 1-866-526-9266.
Current Bids and Proposals
ADDENDUM NO. 4
January 7, 2026
HUNTSVILLE HOUSING AUTHORITY
INVITATION FOR BIDS (IFB) IFB NO. 2025-11
WINDOW AND EXTERIOR DOOR REPLACEMENT AT BROOKSIDE
This addendum to subject IFB is to provide answers requested on January 8, 2026
Question: There are 2 different scopes of work documents in the IFB attachment H and attachment K. Are we to follow both? Attachment H is only replacing the storm doors but the spec refers to an entrance door. Are we replacing entry doors and storm doors?
Answer: Yes. The documents are intended to be read together. The intent of the IFB is the replacement of exterior entry doors and storm doors.
Question: In attachment K contract duration calls for 90 days to completion, In the IFB it says 180. Can you clarify please.
Answer: The correct and governing contract duration for this project is 180 calendar days, as stated in the IFB. The 90-day duration shown in Attachment K was used only for internal cost-estimating assumptions and does not amend or supersede the IFB requirements.
Documentation must be received sealed, in-hand, and time-stamped by the HHA no later than 2:00 PM CST on January 13, 2026. CAUTION: LATE SUBMISSION WILL BE HANDLED IN ACCORDANCE WITH THE PROVISIONS IN THE INSTRUCTIONS TO BIDDERS.
This addendum forms a part of the Contract Documents and modifies the original IFB. All other terms and conditions in the original IFB dated December 22, 2025 remains the same.
Addendum No.3 2026-1 Windows/Doors
ADDENDUM NO. 3
January 7, 2026
HUNTSVILLE HOUSING AUTHORITY
INVITATION FOR BIDS (IFB) IFB NO. 2025-11
WINDOW AND EXTERIOR DOOR REPLACEMENT AT BROOKSIDE
This addendum to subject IFB is to provide answers requested on January 8, 2026
Question: The IFB call out 485 windows, is these 485 openings or are twin windows counted as 2 windows each?
Answer: The 485 windows refer to window units or openings, not individual sashes. Twin windows or paired windows: Each opening is typically counted as one window unit, even if it has two sashes side by side.
Question: Is the contractor responsible for making the windows egress compliant?
Answer: Yes, the Contractor is responsible for installing windows in a manner that meets building code egress requirements.
Documentation must be received sealed, in-hand, and time-stamped by the HHA no later than 2:00 PM CST on January 13, 2026. CAUTION: LATE SUBMISSION WILL BE HANDLED IN ACCORDANCE WITH THE PROVISIONS IN THE INSTRUCTIONS TO BIDDERS.
This addendum forms a part of the Contract Documents and modifies the original IFB. All other terms and conditions in the original IFB dated December 22, 2025 remains the same.
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ADDENDUM NO. 2
January 7, 2026
HUNTSVILLE HOUSING AUTHORITY
INVITATION FOR BIDS (IFB) IFB NO. 2025-11
WINDOW AND EXTERIOR DOOR REPLACEMENT AT BROOKSIDE
This addendum to subject IFB is to provide answers requested on January 6, and 7, 2026
Question: In that the units for construction will be occupied, who will notify the tenants when construction starts in their unit?
Answer: HHA will notify tenants prior to construction start in their units. Contractors will coordinate with HHA. Contractors will not directly notify tenants unless otherwise directed.
Question: Who will ensure the Contractor will be able to enter based on the schedule from 8am- 4:30pm- cst?
Answer: HHA’s Property Manager or Site Supervisor will ensure access and coordinate scheduling. Contractor must adhere to these hours.
Question: Will HHA have someone on the construction site to oversee the tenant’s while construction is ongoing?
Answer: HHA’s Property Manager or Site Supervisor will monitor the site as closely as possible.
Question: In that construction will take place Monday- Friday, will five (5) days be counted against the 180 days required for completion in lieu of seven (7) days?
Answer: The 180 days refers to calendar days, but HHA may consider “working days” in the schedule. Clarification should be requested in writing from HHA.
Question: Based on the nature of this project, will the Contractor be allowed to invoice for stored materials?
Answer: This is not automatically allowed. Contractors must review the IFB terms—usually, invoicing for stored materials requires prior approval and proper documentation.
Question: Will HHA allow for materials to be stored in their facility?
Answer: Storage on-site is rarely allowed. Contractors must arrange their own storage or get explicit HHA consent.
Question: Is Goudy correct that the liquidated damage is $500/ day?
Answer: Based on the IFB, yes, $500/day is the liquidated damage for project delay.
Question: According to Goudy’s window supplier vinyl clad windows have been discontinued. Do HHA know of a supplier that can be contacted for this type of window?
Answer: It is the contractor’s responsibility to find a supplier that can adhere to the specifications of the IFB.
Question: What window color (s) will be used for this project?
Answer: The IFB specifications defines the window color as a standard: white or tan for occupied housing units.
Question: Who will perform the measurements of the windows?
Answer: The Contractor is responsible for precise measurements. HHA may provide approximate dimensions for bidding purposes.
Question: Will the windows have grills in the glass?
Answer: The windows are glass windows. The contractor will be replacing like-for-like windows.
Question: Are blinds in the existing windows, if yes who will be responsible for removal & installation?
Answer: Yes. The Contractor is responsible for careful removal and reinstallation.
Question: Presently, in reference to the existing doors are their screens doors. If yes, will the Contractor remove & dispose of these doors as well as the entrance & exit doors?
Answer: Yes. Removal and disposal of existing doors is the Contractor’s responsibility, including screens. The IFB speaks to 2-in-1 doors that combine the main door and screen into one unit.
Question: Will stops be required to go behind all doors.?
Answer: Stops behind doors are installed to meet required building code and to ensure proper operation of new doors.
Question: In the door spec it calls for an insulated steel or fiberglass exterior door. Does this apply to the storm door? The hardware package calls for a grade 1 or lockset, door viewer, and a deadbolt. This is not typical storm door hardware. Would standard hardware be accepted?
Answer: The specification for an insulated steel or fiberglass exterior door applies only to the main entrance/exit door, not the storm door. Storm doors are typically aluminum or vinyl and are not required to meet the same insulation or structural standards. Hardware package (Grade 1 lockset, door viewer, deadbolt) requirements are intended for the main exterior door. Storm doors typically come with standard latch hardware, not Grade 1 locksets or deadbolts. Standard storm door hardware is acceptable
Question: The IFB calls out 485 windows, is these 485 openings or are twin windows counted as 2 windows each?
Answer: The 485 windows refer to window units or openings, not individual sashes. Twin windows or paired windows: Each opening is typically counted as one window unit, even if it has two sashes side by side.
Question: Is the contractor responsible for making the windows egress compliant?
Answer: Yes, the Contractor is responsible for installing windows in a manner that meets building code egress requirements.
Documentation must be received sealed, in-hand, and time-stamped by the HHA no later than 2:00 PM CST on January 13, 2026. CAUTION: LATE SUBMISSION WILL BE HANDLED IN ACCORDANCE WITH THE PROVISIONS IN THE INSTRUCTIONS TO BIDDERS.
This addendum forms a part of the Contract Documents and modifies the original IFB. All other terms and conditions in the original IFB dated December 22, 2025 remains the same.
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ADDENDUM NO. 1
January 6, 2026
HUNTSVILLE HOUSING AUTHORITY
INVITATION FOR BIDS (IFB)
IFB NO. 2025-11
WINDOW AND EXTERIOR DOOR
REPLACEMENT AT BROOKSIDE
This addendum to subject IFB is to correct the date of for the Pre-conference
meeting to January 8, 2026 at 200 Washington Street NE Huntsville, AL, 35801
Sealed Bids will be due Tuesday, January 13 at 2:00 pm. The envelope must have the
following notation on the bottom left-hand corner “IFB 2025-11 WINDOW AND EXTERIOR DOOR
REPLACEMENT AT BROOKSIDE
Documentation must be received sealed, in-hand, and time-stamped by the HHA no later than 2:00 PM CST on
January 13, 2026. CAUTION: LATE SUBMISSION WILL BE HANDLED IN ACCORDANCE WITH THE PROVISIONS IN THE
INSTRUCTIONS TO BIDDERS.
This addendum forms a part of the Contract Documents and modifies the original IFB.
All other terms and conditions in the original IFB dated December 22, 2025 remains the same
IFB NO 2025-11
https://hsvha.org/wp-content/uploads/2026/01/IFB-NO.-2025-11-WINDOW-AND-EXTERIOR-DOOR-REPLACEMENT-BROOKSIDE-APARTMENTS-IFBATTACHMENTS-1.pdf
Related Documents
E Procurement
Let’s work together
To learn more about biding on work with HHA, fill in the form below and we will contact you.
Notice: The bid solicitations publicized on this web site are for purposes of general information only and may be subject to change by HHA. Please follow all instructions, specifications and the scope of work from the bid packages. It is the responsibility of the bidder to ensure that it has obtained all such changes by checking the document folder periodically and before you submit a bid or proposal.
Please contact LaTonya Satcher-Brewton for more information about the submission process. 256-532-5676
